Numbers, Dates, & Measurements (Clean Verbatim Transcribe me exam Guide)

Numbers, Dates, & Measurements

Clean Verbatim Transcribeme! Exam Guide

One of the most test-heavy formatting topics

Introduction

Clean Verbatim requires consistency — and graders watch this section closely because mistakes here can change the meaning of the transcript. This will explain how to write numbers, dates, times, money, ages, percentages, and measurements correctly according to the CVL Style Guide for the Prequalification Legal Exam for TranscribeMe!

✔ 1. Spell Out Numbers 1–9

Whenever the number is one digit, you spell it out.

✔ Correct:

  • one

  • three

  • five

  • nine






❌ Wrong:

  • 1

  • 3

  • 5

  • 9

✔ 2. Use Digits for 10 and Above

Once you hit 10, switch to numerals.

✔ Correct:

  • 10 people

  • 25 minutes

  • 347 cases

❌ Wrong:

  • ten people

  • twenty-five minutes

  • three hundred and forty-seven cases

(Unless the audio literally says “twenty-five.” You write what they say.)

✔ 3. Always Use Digits for Ages, Money & Time

These are ALWAYS written in numerals, even if they’re under 10.

✔ Ages:

  • He is 5 years old.

  • She turned 7 yesterday.

✔ Money:

  • $5

  • $1.25

  • $300

✔ Times:

  • 3:00 p.m.

  • 7 a.m.

  • 12:45

Never write:

  • three dollars

  • five a.m.

  • seven years old

Unless the speaker literally says “five dollars,” then write it exactly as spoken.

✔ 4. Dates Use Digits (Not Words)

Dates should be numerals in Clean Verbatim.

✔ Correct formats:

  • January 5, 2022

  • Jan. 5

  • 1/05/22 (if spoken that way)

  • 05 January 2022 (if foreign speaker)

❌ Wrong:

  • January fifth, twenty-twenty-two

  • The fifth of January

  • Jan fifth 2022

Unless the audio says that exact phrase.

✔ 5. Write Times as Spoken

If they say:

  • “five thirty” → 5:30

  • “ten forty-five” → 10:45

  • “a quarter to three” → 2:45

  • “noon” → 12 p.m.

  • “midnight” → 12 a.m.

Do not convert time into words or change it.

✔ 6. Measurements Use Digits

Measurements should always be written with numerals.

✔ Correct:

  • 5 miles

  • 3 feet

  • 4 pounds

  • 2 inches

  • 12°C or 88°F

Never spell out measurement numbers.

✔ 7. Percentages Use the % Sign

Don’t spell out the word “percent.”

✔ Correct:

  • 5%

  • 12%

  • 0.5%

❌ Wrong:

  • five percent

  • twelve percent

✔ 8. House Numbers & Addresses

Always use numerals.

Examples:

  • 42 Maple Street

  • 1105 Park Ave

  • 22B

✔ 9. Fractions

Write them as spoken.

If they say:

  • “one-half” → one-half

  • “three quarters” → three-quarters

  • “a quarter” → a quarter

If they say a mixed number:

  • “one and a half” → 1.5 or one and a half, depending on clarity
    TranscribeMe! typically prefers digits for clarity.

✔ 10. Phone Numbers Always Use Digits

Example:

  • 555-983-2210

Do not use parentheses unless spoken.

✔ 11. Quick Practice

Fix these:

  1. He has 3 dogs and 10 cats.

  2. I’ll be there at five thirty.

  3. She lives at Fifty-Four Maple Drive.

  4. It was about three percent.

  5. He is nine years old.

Correct Answers:

  1. He has three dogs and 10 cats.

  2. I’ll be there at 5:30.

  3. She lives at 54 Maple Drive.

  4. It was about 3%.

  5. He is 9 years old.

Conclusion

Numbers, dates, and measurements might feel tricky at first, but they actually follow simple patterns once you learn the rules. Getting these right will drastically improve your accuracy — and your chances of passing the exam.

⭐ Next Formatting Lesson?

You’ve now completed:

✔ Multiple Speakers
✔ False Starts
✔ Overlapping Speech
✔ Numbers/Dates

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